Enormous Ways to Choose the Best Oder Management Software!

Enormous Ways to Choose the Best Oder Management Software!

In the eCommerce industry order management system is essential for sellers to manage their orders expertly. One of the essential eCommerce business processes effectively helps in order fulfillment. It automates and streamlines the overall online order management process for you. Best order management software provides accurate inventory data in real-time and saves you from the horrific situation of Oos (Out of stock). OMS is vital to get a comprehensive database of your customers, including a detailed record of their returns and refunds.

The order management system productively keeps track of all your online orders and manages the inventory accordingly. Although if you are not using a compelling order management software, you may experience significant errors in the process of order fulfillment. Executing this process manually can lead you to the level of delivering disappointment to your valuable customers. Customers' expectations are pretty high, and they can't accept any errors from your end. To ensure that you select a robust order management software such as eVanik, never disappoint them in that terms. However, in this particular blog, we have mentioned some of the enormous ways to select an impeccable OMS for your eCommerce business.

Considerable Ways of Selecting a Tremendous OMS

In this fast-paced eCommerce business, online order management software is designed to abruptly fulfill orders among the various eCommerce channels you are selling your products. Your online business can not sustain itself without integrated order management software in this competitive industry. It is important for you to stop your customers from thinking that your service is slow, outdated, or not up to the mark as others are. To save yourself from getting into this situation, you need to add advanced order management software to your business. It will enhance your customers' experience and prove to be a cherry on the cake. There is numerous order management software available in the market, and it could be difficult for you to identify the right one for your business. However, here we are mentioning some considerable ways that can help you select the right OMS according to the nature and requirements of your business.

Smooth Integration with Internal System

It will help if you consider an essential aspect before choosing an order management software for your online business. It must have the integration feature and should integrate with your internal system. However, some OMS can significantly integrate with your accounting, inventory, and shipping management. Easy integration assures that OMS will work efficiently and seamlessly. It also eradicates the risk of human errors and business failure. That's why you must consider this feature before subscribing to any order management software. OMS like eVanik has a specific integration feature with your internal system so that you can go for it.

Effortless Inventory Management

Inventory management is a vital part of the eCommerce business. That's why you must look for such an order management system that should have the animated feature of managing your inventories. It should have the ability to manage the multi-channel inventory under one panel. Oms should work in such a way that you never get into a situation of out of stock. It must have the feature of automatically adjusting the inventory on multiple eCommerce platforms while you sell your products. An effective order management software can minimizes the risk of customer dissatisfaction by organizing your inventory correctly.

Sturdy Shipping Management

How much time your customer will receive your product depends on the impactful shipping management. It will help if you always look forward to constructing a robust shipping management system. As soon as your order volume increases, it will get frustrating for you to handle all the shipping requirements manually. That is why you need ultimate order management software that can help reconcile the shipping issues and accelerate the order fulfillment process skillfully.

Ability to Provide MultiChannel Management

The order management system you select should have the ability to integrate all your eCommerce channels into one user interface. That will provide you with a clear insight of data and the total number of orders and reduce mistakes by providing all the vital information you require in one accessible place based on real-time data. You should always consider an order management system that provides multi eCommerce channel management facilities. Monitoring the sales orders of various eComm platforms through one panel can make your life easier and also diminish the chances of errors. eCommerce order management software such as eVanik has the ability to provide multi-channel management in one single panel. It lets you smoothly handle the operations of the eCommerce business through one window.

Upswing the Scalability

Ever since the pandemic, this glorious industry has opened the door to opportunities for sellers. However, It is not always possible to keep upgrading to the latest version of order management software. Thus, while selecting an OMS for your eCommerce business, you must consider the long-term requirements. It will help if you go with such order management software that can upswing your order volumes with time. So, an advanced order management system can help your online business get flexibility and scalability.

Return Reconciliation

Since returns and refunds have become an integral part of the online business, you must consider an order management software that contains the feature of return reconciliation. If your business faces return every day, it can be difficult for you to keep track of those returned orders and update your inventory according to that. Advanced OMS software such as eVanik provides the uttermost feature of return reconciliation.

Apart from these enormous ways, the first thing you need to do while selecting an order management software is to identify the requirements of your online business. Once you figure out which aspects of the eCommerce process your business is lacking, you can start looking for the solutions. In this manner, you will be able you select the best order management for your online business.

Conclusion

Thus, many software is available in the market for eCommerce order management. But you need to select the best one for your eCommerce business; the right order management system for you could be the one that eliminates almost every manual process and saves your precious time. First of all, you should determine which part of your business you need to automate and invest in software that can effectively fulfill your requirements. Remember that order management software is the uttermost need of today's eCommerce industry. To provide your customers with the fastest, error-free, and customized order fulfillment experience, you must have one impeccable OMS. In this manner, eCommerce order management software such as eVanik can provide you with the ultimate services and help your business snowball.

Why Do You Require Accounting Software for eCommerce Business!

Why Do You Require Accounting Software for eCommerce Business!

While dealing in the eCommerce industry, you need to take care of your finances and manage your accounts successfully. Always keep in mind that you end up selling products online to earn some profits, and to keep that profit on track, you need effective accounting software for your eCommerce business. Keeping up on the books can be time-consuming and exhausting without dedicated eComm accounting software. If you are selling your products all over India, you have to track the taxes for every state, and it can be a full-time job by itself.

Mistakes and errors in accounting and taxes can negatively affect your business. If you think you can earn profits after skipping this step, let me tell you that you’re living in denial. There is no shortcut to generating revenue by skipping the accounting process. You have to go through this if you associate with any online or offline business. To maintain the perfect accuracy in accounts, you need to speed up your business’s accounting system. In this particular blog, we have mentioned the requirement of accounting software for an eCommerce business.

Significance of Accounting Software for eCommerce Business

The traditional way of doing the accounting part increases the chance of significant errors. That is why you need to take the help of integrated accounting software, as it is the only solution to all the manual accounting and financial issues of an eCommerce business. This industry is emerging rapidly. That’s why you need to be as quick and accurate as possible. Accounting software such as eVanik OWS takes over all the responsibilities right from reconciling payments and tally integration. Apart from that, it also provides the solution for inventory management, omnichannel order processing, and so on.

The Clarity in Financial Report

To have clarity on finances and visualize the bookkeeping, you need to have a chart or graphs. Accounting software for eCommerce businesses provides you the clarity to understand your business’s financial statements in real time. With a single click, you can get insights about all the individual orders and other expenses. This type of accounting clarity lets you consider your finances at any second rather than consulting with multiple accountants or waiting until the end of the month. It can help you learn essential information about your customers’ spending habits.

Hassle-Free Integration

Most eCommerce sellers use tally to manage their accounting part. Accounting software such as eVanik easily gets integrated with your tally prime and makes managing your accounts much more effortless. It provides you with a matching tool where you can match your sales tax report with the data integrated into tally prime. While using the accounting software, it won’t require you to install any third-party module in your tally prime because it is already integrated with tally prime through API. Apart from that, it minimizes the requirement of downloading or uploading any excel CSV (comma-separated values) files from various eCommerce marketplace seller panels.

Accuracy in Bookkeeping

It doesn’t matter how good you or your team are at doing the maths manually in the eCommerce business. We are human, and humans are prone to error compared to computers. You have to understand that integrated payment processing is more accurate in any individual transaction. To maintain accuracy in bookkeeping, you need to take advantage of any accounting software. It can also screen the errors across informational categories to maintain overall accuracy. To maintain the cash flow and grow your business, you must provide accurate bills to your customer on time. The best accounting software lets you automate the invoicing as well. You can also send follow-up reminders, create recurring invoices, and accept digital payments directly from the invoices.

Integration with eCommerce Platforms

If you sell products on various eCommerce platforms, you require accounting software for eCommerce businesses that integrates easily with multiple eCommerce channels. Entering every transaction and other expenses manually includes significant errors, which is time-consuming. However, the software integrates smoothly with various eCommerce channels to provide accurate financial information and data. The software that integrates with your banking system is something that all businesses find convenient for themselves. If you are dealing in the eCommerce business and selling products on various platforms, compelling accounting software with an integration feature is something crucial you should look for.

Three Tremendous Types of Accounting Software

Cloud-Based Accounting Software

This type of software totally relies on the cloud to keep all of your financial data in one place and provide you access to operate it from your computer and smartphones as well. Undoubtedly, it is convenient to access, but on the other hand, it does open up your data to potential hacking on the cloud. So, while choosing such software, you will have to check out the security they provide.

Cloud and Desktop-Based Software

This kind of software allows you to keep some information on the cloud and other essential information on your desktop. It can be much beneficial when you want to have some reports accessible online, but you don’t automatically want all of your business’s financial data on the cloud.

Desktop-Based Software

Desktop-based accounting software keeps all of your data rigidly on the desktop. Until or unless you export it and share it in some other way, you will not be able to access it on any available cloud networks. If you don’t want to take any risks while having your information hacked on a cloud, it will be an efficient and secure choice.

Conclusion

If you want to manage your online business’s finance efficiently, you must use accounting software for an eCommerce business. It will provide you with an instant overview of your profits and expenses, which ultimately helps you plan and fix a budget for your business. Besides this, accounting software allows you to analyze your financial data. This can make you streamline the whole eCommerce process, manage the inventory and develop intelligent pricing strategies. All of it can help you to stay competitive in the market. So, if you are convinced that you should use accounting software for your online business, why not consider the eVanik OWS. It provides you with all the essential services required for your online business. It provides you with the excellent feature of tally prime integration, Zoho books integration, Aligns books integration, and Quick books integration. Apart from accounting, it helps manage the inventory and provides the payment, shipping, and returns reconciliation benefits.

Understanding Marketplace Reconciliation for Online Sellers

Understanding Marketplace Reconciliation for Online Sellers

Understanding Marketplace

we at eVanik felt the need for complete guide on marketplace reconciliation for all E-commerce sellers. This article will make you understand all the stages where there is revenue leakage and what parameters you should keep in consideration for marketplace reconciliation

Let’s start with the general definition of “Reconciliation” or “Account Reconciliation”.

Account Reconciliation is the process of comparing internal financial records against monthly statements from external sources—such as a bank, credit card company, or a supplier/vendor/customer other financial institution—to make sure they tally with each other. 

In our discussion, the external source is an e-commerce marketplace such as Amazon, Flipkart, Snapdeal, PayTM etc.

In every business, reconciliation of accounts is essential to maintain the financial health of the company, detect frauds, errors and discrepancies and ensure long term sustenance and profitability of the company. Using a software like eVanik OneWorld Suite to reconcile your marketplace business does most of the work for you and saves over 99% of time for you, but there is still that bit of human intuition and intelligence required to make the reconciliation process fool-proof.

Many e-commerce sellers are unable to complete the marketplace reconciliation process in a timely and accurate manner, which introduces risks, leakages and losses and eventually winding up of business. Sellers that adopt a more automated and continuous reconciliation approach benefit from a more controlled and preventive environment and reduced risk of misstatement.

To understand the marketplace reconciliation process in detail, we will first list down the basic steps involved in the reconciliation in a traditional business environment.

Understanding Marketplace 2

Now let’s expand the above by understanding the transactional complexities involved in marketplace business. Let us quick understand  the business process flow vs the reconciliation process / challenge involved.

Business ProcessParametersReconciliation Challenges
Buyer Order StatusMultiple stages like pending, approved, packed, ready, shipped, delivered, returnedDynamic statuses get updated regularly thereby making it impossible to track on downloaded spreadsheets
Marketplace Payment CycleOrders get cumulated for a time period and get collectively paidAggregated payment cycle involve deductions and reserve amount held up to cover future possible returns from customers
Commissions & Marketplace FeeMarketplaces deduct commission charges on all ordersCommissions vary basis category, event based seasonality, tier/level of seller, fulfilment model etc. Actual vs Applicable charges
ShippingShipping charges levied by marketplaces for delivering ordersShipping charges calculated basis weight type (dead weight vs volumetric), distance (Local, Zonal, National) and charged twice in case of customer returns
ReturnsOrders returned either by buyers or by shipping providers and ReplacementsReturn Status (Received or Not), Damaged or Sellable, courier or customer return
ClaimsMarketplaces reimburse some amount to sellers against loss or damage caused due to customer / courier or at the Marketplace WarehouseCheck claim eligibility, claimed on time (Claim Window), right amount claimed, claim reimbursement status, right amount reimbursed
CancellationsOrders can get cancelled by Buyer, Marketplace or Seller at any stage of the orderOrders which are not cancelled by the seller may attract a penalty which may need to be claimed back
Other ChargesMarketplaces levy other charges like Fixed Fee, Closing Fee, Packing Fee, Storage Fee and many more.Multiple heads of charges against every order level for thousands of orders across multiple marketplace channels, products and categories is virtually impossible to keep track of.
Payment SettlementMarketplaces pay after keeping themselves covered and deducting the applicable charges and holding a reserve amount.Bulk settlement invites reconciling every single order under various cost heads. Manually doing this will involve huge manpower bandwidth and costs and a very long time.
Inventory ReconciliationFulfilment models like FBA involve storing sellers inventory at the warehouses owned and operated directly by marketplaces.With no physical ownership and visibility of inventory at FBA type warehouses also involving fast and continuous movement of stocks, it is impossible to keep track of inventory count on a real-time basis. Some marketplaces move the stocks between multiple warehouses and provide a stock statement only once at the end of the month. Inventory also gets damaged, stranded or lost at these warehouses.
OthersOther challenges including non-order related costs like advertising fee, storage fee etcNon-order related fees are deducted from the eligible settlement value and a statement is provided at the end of the month.
AccountingSales, Returns, Commissions, Payments, Reserves, TCSAutomating accounting entries into the accounting software used by sellers, ensuring that the same is always matched with the reports provided by the marketplaces and being compliant on GST and other Government requirements.

E-commerce sellers business owners typically spend their maximum time trying to be on top of their reconciliations with marketplace channels. 

However, the results are mostly ambiguous and outdated because of the dynamic nature of e-commerce business. Complexities widen when sellers are doing business with multiple marketplaces and have expanded their operations to various branches across multiple locations.

Manual and spreadsheet reconciliations are good in a situation when orders are limited and sellers are operating in a single marketplace and a single location. When the multiplier effect steps in, manual efforts will not just increase costs and inefficiencies, it will also lead to frustration and loss of sale.

Marketplaces also impose penalties based on their policies and subsequent algorithms configured thereof. Some wrong penalties may get unnoticed and the seller could incur unwanted losses on the same.

Keeping the above in mind, it is absolutely essential that one should have a good payment reconciliation software which has established credibility, is time tested and approved by marketplaces themselves. All of these ingredients are available with eVanik OneWorld Suite, which is helping sellers reconcile and recover millions of dollars arising from reconciliation gaps and leakages.

Here’s what you can expect from a good marketplace reconciliation software.

  • Transactions related to orders, returns, commissions and payments always updated in your panel 24×7
  • Identify wrong charges
  • Provide alerts on claim window timelines
  • Provide reconciliation reports in the format which can be directly raised as tickets to the marketplaces
  • Keep track of your claims with marketplaces
  • Micro analyze gaps in every cost component like commission, shipping, pick and pack charges, fixed and closing fee, carrier damaged without reimbursement, replaced orders not reimbursed, customer refund claims and lots more
  • The system should incorporate the reconciliation reports in-line with the claim and reimbursement policies of the marketplaces
  • Provide profitability statistics at product level incorporating your purchase costs / COGS and GST / Tax rates giving you the true picture so that you can drill down if there are any gaps.
  • Estimated receivables vs actual received at order and product level.
  • Fully integrated and compliant with all popular accounting software like Tally ERP9, Zoho Books, Alignbooks, FCA Integral, Netsuite, SAP, Navision etc
  • Downloadable reports with summary of reports for CXO / Management view.      If you are looking for a robust, time-tested and proven marketplace reconciliation and integrated accounting solution for your e-commerce business, look no further. eVanik OneWorld Suite has helped over 12,000 e-commerce companies since 2006 to power-up their performance on marketplaces. To request assitance on Reconciliation Click here to read more.